How to export contacts from a Nokia device to Gmail

I got my wife an iPhone this week. She used my old Nokia N95-8GB when we both decided we were fortunate enough that we could afford to get her an iPhone. The (virtual) keyboard and overall capabilities of the device just overwhelm compared to the Nokia.

Still, her contacts were on the Nokia and needed to be moved to the iPhone. Since her new iPhone uses micro-SIM cards, the Nokia's full size SIM could not (easily) be removed and moved to the iPhone. Software was our hope.

Google provides synchronization with mobile devices using the Microsoft Exchange ActiveSync protocol. To achieve that, the Nokia is expected to have Nokia's Mail for Exchange application installed. The Nokia had version of Mail for Exchange (MfE) and sadly failed to sync no matter how many times I tried. Ironically, Nokia has a Sync application that works with their Ovi Contacts website. Sadly, Ovi Contacts does not appear to have an export capability for the contacts it holds. 

So how do you do it?

My N95-8GB came with a software application on the CD called Nokia Nseries PC Suite. I believe it is similar to the Nokia PC Suite distributed today. I installed the application on my PC (no Mac version, sadly) and connected my phone. I started the application, which detected my device. I then clicked the tools button, and finally 'Nokia PC Sync'. PC Sync will then ask you if you wanted to synchronize your phone's calendar and contacts with Outlook, Outlook Express (which relies on Windows' Address Book installed on any Windows XP and newer machine) or variations of Lotus Notes. I chose Outlook Express as I do not have Outlook installed. The application then proceeded to ask me which address book to export to and then once confirmed, the application synced. 

Once synced, I disconnected the phone from the computer and opened Address Book. The application immediately showed the new contacts imported from the phone. Under the File menu, Address Book has the ability to Export. Select 'Other Address Book' and then select 'Text File (Comma Separated Values)'. Pick a location on your computer and Address Book will create a .csv file there.
Update (8/19/2010): Apparently Windows Address Book on Windows XP, at least, does not export mobile numbers in its export function. To achieve this feat you need to install Windows Live Mail. Windows Live Mail required me to uninstall a previous version of the Windows Live Essentials suite I had already but after doing that, it installed fine. Windows Live Mail comes with what apparently became Windows 7's address book – Windows Live Contacts. Windows Live Contacts, in turn, reads Windows Address Book's files but is able to let you export the correct fields – most importantly, mobile phone number.

To do that, open Windows Live Mail and select 'Contacts' from the application bar on the bottom left hand side. The contacts window will open. Now, press ALT+M or click the menus button. Select 'Export' and 'Comma Separated Values (.CSV)' from the sub-menu. A window will pop up asking you for a file name and location for the exported contacts file. Select one and click 'Next >'. You will now have the option to select what fields or contact attributes you would like to export. Scroll down the list and make sure that the 'Mobile Phone' field is checked. Click 'Finish' and the application will create the CSV file you need in order to import your contacts to Gmail.

Finally, go to Gmail and log into your account. Click 'Contacts' from the menu on the left. Your contact list will appear. On the contact list menu, click 'More Actions' and then 'Import…'. A popup will ask you to select a .csv file. Select the one you created with the Address Book application and click the 'Import' button. Google will read the file and voila – your contacts will be part of your Gmail account. This account can in turn run synchronized with your iPhone. 

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  1. I do not think Outlook works very well with Nokia. In Nokia address book you can have multiple values for same label. For example, in one of my contacts on my Nokia if I put 3 numbers under repeating label of “mobile”, only one of it would sync to Outlook, which I think requires unique labels for each field.

    So when I synced my E-Series Nokia phone through MfE 3.0 with my Exchange email account, I would loose data when I checked same contacts in Outlook. Now that I have bought a new android phone and I sync it back with exchange assuming I will easily transfer my contacts to new phone, I see numbers missing!
    Earlier I found SyncML to be really easy method to take out data from Nokia phone (same protocol that Ovi uses). But I am bit lost here, because SyncML does not exist for Android.
    I would ask you to see if your wife had saved multiple numbers under similar labels for contacts and retained them in her new phone. I have never used Windows Live to sync contacts…I wonder if its any different from Outlook.

  2. Vikram,

    Windows Live Mail is very different from Outlook. It is simpler and appears to have fewer barriers and things that must fit right than Outlook. If you can, download and install it (free!) and try my ‘method’ out. Hope it works.


  3. Vicram use!

  4. Something something

    Actually from windows Vista onward there’s no need to open windows live mail at all, from the windows contacts directory, simply select “export” from the top panel.

  5. Just found from more searches that there is a Firefox plugin called SQLite Manager that can import the db3 file from Ovi Suite (in Win it was in my AppData/Local/Nokia/Nokia Data Store/DataBase/MDataStore.db3). I needed only the contacts, so I exported the contacts table to CSV.
    Goodbye Nokia, welcome Android and readable formats.

  6. THX, you helped out so much Bro!
    and yea, fuck nokia, they can't make simple things work..

  7. someone :-)

    you are great man!.
    great post, and great explanation
    thanks a lot from israel ! 🙂

  8. Glad to help! Stay warm!

  9. Thank you so much !!! When I decided to transfer my contacts from my old nokia i was preparing for a long fight with all that soft, but it  became a matter of minute thanks to your post ! Thank you again from Ukraine !!! 

  10. @kjetil: Thanks so much! That worked very well!

  11. Hetal Chawla

    Thanks, your suggestion helped me a lot. Contact Uploading to Gmail is very easy. It made me believed – Moving Technology Forward. I had more than 1600 contact no.s on my old Nokia phone. Yesterday took a New Android phone & was restless yesterday, how to transfer Contact No.s. This seriously helped a lot. & more on it saved lot of Time. Thks…

  12. Thank you very much for your detailed information.
    Eventually after many tries I managed to transfer my contacts from my NOKIA C5.00 to GMAIL CONTACTS.
    I created the CVS data using NOKIA PC SUITE 7 and saved into the desired folder. Then I connected to GOOGLE CONTACTS and choose at the left column ”IMPORT CONTACTS”.
    Now I have all my phone contacts to my ANDROID devices.

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